Job Description

Overview of the Role:

As the primary on-site contact, you’ll be responsible for office operations, space management, hospitality, and day-to-day administrative support . You’ll work closely with the remote Office Manager to ensure seamless operations and embody the values and service excellence of the firm.

Key Responsibilities:

• Act as liaison with building management, security, and vendors.
• Submit and track maintenance requests via the building portal.
• Greet and announce guests; coordinate with security.
• Monitor video surveillance and validate visitor parking.
• Manage reservations using internal systems.
• Support room scheduling, conflict resolution, and setup coordination.
• Partner with building concierge for additional room bookings.
• Place, track, and confirm catering orders following firm guidelines.
• Set up and break down catering and meeting spaces as needed.
• Issue and track employee and visitor badges.
• Coordinate with building security to maintain badge access lists.
• Respond to service requests promptly and follow up as needed.
• Support life event gifts, business card orders, courier coordination, and special projects.
• Assist with event coordination and execution.
• Process all incoming/outgoing mail, including FedEx, UPS, USPS, and Certified Mail.
• Occasionally deliver packages or mail to the post office.
• Monitor and replenish office, kitchen, café, snack, and restroom supplies.
• Keep workstations stocked with office essentials.
• Ensure cleanliness of all common areas, meeting rooms, and workstations throughout the day.
• Maintain organization and presentation of café areas, phone booths, and visitor-ready rooms.

Qualifications:

• Proficient in Microsoft Office Suite .
• Excellent written and verbal communication skills.
• Strong customer service orientation.
• Proactive , resourceful, and solutions-driven.
• Highly organized with the ability to prioritize and multitask.
• Capable of working both independently and collaboratively with remote teams.
• Able to be on your feet for extended periods and lift up to 25 lbs.
• Prior office administration or workplace experience (WPX) preferred.

What We’re Looking For:

We’re hiring for attitude over skillset —a “can-do” mentality, positivity, and eagerness to help are what matter most. If you love supporting others, staying busy, and making the workplace run like clockwork, you’ll thrive in this role.

Apply now and be the driving force behind an outstanding office experience!

We’re looking for a highly motivated, energetic, and approachable Office Assistant to be the face of our Oklahoma City office. This is a one-person site where you’ll play a crucial role in delivering an exceptional workplace experience for both internal and external guests. If you thrive in a fast-paced environment, enjoy being hands-on, and bring a strong “yes” mindset to everything you do, we’d love to meet you.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Tags

Similar Jobs