Job Description

Location: Washington, DC
Full time
Requisition ID: JR845

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Position Summary :

The Executive Assistant, Office of the Chief Conservation Officer provides high-level strategic and logistical support to Audubons Chief Conservation Officer, ensuring seamless execution of the CCOs schedule, engagements, and priorities through proactive planning and coordination. This role manages a complex calendar, detailed travel, and executive correspondence, while overseeing high-profile events from preparation to on-site support, including travel with the CCO as needed. Success in the position requires strong judgment, organizational excellence, discretion, and adaptability in fast-paced settings. The Executive Assistant serves as a trusted liaison and resourceful problem solver, supporting both behind-the-scenes operations and public-facing engagements.

This position is hybrid in Washington, D.C.

Compensation:

$40.00 - $45.00 / hour
Essential Functions:

Manage a high-volume, complex calendar for the Chief Conservation Officer, proactively addressing conflicts, aligning priorities, and maximizing executive productivity.

Coordinate detailed domestic and international travel for the CCO, including multifaceted itineraries, accommodations, meeting logistics, and contingency planning.

Prepare comprehensive travel briefs and detailed itineraries; serve as the primary point of contact for all stakeholders involved in travel engagements.

Accompany the CCO on select travel to provide hands-on, real-time support, ensure smooth execution of events, and document outcomes.

Serve as liaison with trip hosts and internal teams to coordinate logistics, troubleshoot issues, and ensure the CCOs time and presence are maximized.

Draft, edit, and manage high-level written correspondence and briefing documents on behalf of the CCO.

Organize and prioritize incoming tasks and communications across email, calendar, and shared systems; develop daily and weekly briefing materials and task lists for the CCO.

Serve as a strategic partner to the CCO, staying informed about organizational priorities, emerging issues, and key stakeholders to ensure alignment and readiness.

Develop and maintain a system for tracking action items, deadlines, and follow-up for CCO-related projects.

Proactively and efficiently keep leaders up to date on relevant travel plans and priorities for the CCO.

Prepare agendas and take notes at internal meetings as requested.

Uphold the highest standards of discretion, professionalism, and confidentiality.

Act as a culture carrier, building strong internal relationships and helping to uphold an inclusive, responsive, and high-performing executive office environment.

Perform additional responsibilities and special projects as assigned.

Support a culture of philanthropy, including public funding efforts.

Collaborate with colleagues across the Americas including through joint planning and execution of shared priorities.

Maintains and fosters culture of safety.

Other job-related duties as assigned

Qualifications and Experience:

Bachelors degree and at least 5 years of experience supporting senior-level executives. An equivalent combination of education and experience will also be considered.

Demonstrated expertise in managing highly complex schedules and executive travel, including high-volume meeting coordination, time zone management, and executive-level judgment.

Experience managing the full life cycle of in-person executive engagements, including stakeholder coordination, preparation of materials, and on-site event support.

Excellent writing, editing, and verbal communication skills; ability to draft and proofread executive-level communications with clarity and professionalism.

Strong ability to anticipate needs, navigate ambiguity, prioritize effectively, and act with sound judgment and discretion under pressure.

High proficiency with Microsoft Office Suite and Zoom; comfort learning and implementing new technologies.

Exceptional interpersonal skills and a customer service orientation; ability to work with board members, senior staff, donors, and external partners with discretion and tact.

Demonstrated ability to work both independently and collaboratively within a dispersed and dynamic team environment.

Willingness and ability to work extended hours and travel as needed to support in-person engagements.

Commitment to Audubons organizational values of care, collaboration, change, integrity, impact, and innovation.

Experience fostering inclusive and collaborative work environments is valued.

National Audubon Society Competencies: This role will also be accountable to apply and develop the following competencies.
Fostering Relationships : Build trust, mutual respect, and understanding through regular and genuine interactions while promoting a positive and inclusive environment.
Analytical Thinking : Recognize and value diverse perspectives and experiences in data analysis to foster a more comprehensive and equitable approach to problem-solving.
Creativity and Innovation : Leverage creativity and imagination to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation.
Facilitating Change : Work with others to explore innovative approaches to problem-solving while promoting inclusivity, equity, accessibility, and belonging in the change process.
Team Leadership : Communicate vision and engage others or the team to solve problems while valuing diverse perspectives and fostering inclusivity.
EEO Statement

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

The National Audubon Society protects birds and the places they need, today and tomorrow, throughout the Americas using science , advocacy, education, and on-the-ground conservation .

Audubons state programs, nature centers, chapters, and partners have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action.

Since 1905, Audubons vision has been a world in which people and wildlife thrive. Audubon is a nonprofit conservation organization.

Equal employment opportunity, including veterans and individuals with disabilities.

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Job Tags

Full time, Work at office, Local area, Sunday,

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